Change of Institute

I am a CERN USER

Step 1 : Procedure with the Users Office

Please fill in an EDH Checklist and attach the Home Institution Declaration signed by the Head of Department or Head of Administration within your institute. Please note that the EDH Checklist can be used only when there is no gap between your two contracts. In case of a gap of one day or more, the Team Leader must initiate a new User pre-registration. Please follow the instructions here and provided on the Users office page at Pre-arrival formalities.

Step 2 : Procedure with the ATLAS Secretariat

• Once the Users Office has processed the change of institute, the ATLAS Secretariat receives the EDH checklist notification and creates a new employment entry for the member's new institute within their profile in the ATLAS membership database (Glance).

I am an external ATLAS member (PART)

A change of institute for an external member, can be implemented through the Pre-registration form in EDH..

1. The Responsible person (Team Leader or Deputy) creates the PREG and in the Status field chooses « EXTERNAL PARTICIPANT ». Completes initial information including person’s name, email and gender and submits form.
2. The PREG is routed to the external member who will receive a link by email. The member includes their personal data and attaches an ID document (passport preferable).
3. The document is routed once again to the Responsible person for verification (author flag, status if applicable) who then submits the document.
4. The ATLAS secretariat receives the PREG and matches the external person with their existing record in the CERN HR database.
5. A new employment entry for the member's new institute is created within their profile in the ATLAS membership database (Glance).